The Kansas Department of Health and Environment Office of Primary and Rural Health is updating its Charitable Health Care Provider (CHCP) record system. For this purpose, beginning November 30, 2016 letters have been sent to providers, including dentists and hygienists, that have provided charitable services in some manner since 1990 but have no specific point of entry identified, such as clinic name or address.

Due to a hiccup in their system, is quite possible that the dentists and hygienists who are receiving this letter are in KDHE’s database due to their charitable participation with the Kansas Mission of Mercy (KMOM) because KMOM has no consistent, specific clinic address. KDA Operations Coordinator Niki Sadler reached out to Sara Roberts, Director of KDHE Office of Primary Care and Rural Health on Wednesday for clarification on how recipients should address the letter and included forms.

• If a dentist or hygienist was an individual charitable provider connected with a location other than or in addition to the Kansas Mission of Mercy (KMOM) and wish to continue as such, complete the documents enclosed with the letter and follow the instructions as it states. However, do not include any KMOM participation. Only the locations outside of the KMOM project(s) should be referred to in this correspondence.
  
  
• If a dentist or hygienist was only a charitable provider through KMOM, he or she may disregard the letter. All necessary Charitable Health Care Provider records are transferred to KDHE by the KDA office after each KMOM event. If you do not have the Charitable Health Care Provider Form on file for your participation with KMOM, you will be asked to complete the appropriate form at the KMOM registration desk when you pick up your name badge.

Sara Roberts and Niki Sadler have been working to streamline the reporting system for CHCP forms in regards to KMOM, however the letters were sent prior to when the streamlining process began. If you have any questions, please contact the KDA office at 785.272.7360 or niki@ksdental.org or email KDHE at primarycare@ks.gov.